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Which Photocopier Do I Need? Free 2026 Office Copier Finder

Illustration of an office photocopier with the heading Which Photocopier Do I Need? Free Office Copier Finder

The most common mistake in buying a copier isn't picking the wrong brand. It's picking the wrong size. Too small and you get queues, jams and a machine that wears out early. Too big and you pay for speed and capacity you'll never use, every quarter, for five years.

Answer five quick questions below and we'll suggest the right size of machine, the speed range to look for and some current models to ask about.

Finder tool

SegmentLow volume
Speed20 to 30 ppm
Lease guideabout £49 a month (A3) plus clicks
Models worth a quote
  • Ricoh IM C2011, A3 colour, 20 ppm
  • Xerox VersaLink C7120 / C7125, A3 colour, 20 / 25 ppm
  • Konica Minolta bizhub C251i, A3 colour, 25 ppm

Get three quotes for the same spec so they compare like for like.

If the finder doesn't load, the tables below do the same job by hand.

How we match

The finder looks at five things.

1. Staff count. A rough guide to volume and how many people will be waiting at the machine.

2. Pages per month. The most important input. Check your current copier's meter if you can; most show a page count in the settings or counter menu. If you don't know, the finder estimates from staff count.

3. Colour share. How much of your printing is colour. This affects whether you need a colour machine and how much it will cost to run.

4. A3. Whether you regularly print or copy A3.

5. Finishing. Whether you need stapling, hole punching or booklet making.

Monthly volume decides the segment:

Monthly pages Segment Typical speed range
Under 5,000 Low volume 20 to 30 ppm
5,000 to 20,000 Medium volume 30 to 45 ppm
Over 20,000 High volume 45 ppm and above

Then colour, A3 and finishing narrow down the models.

These are current models from each manufacturer's product pages (checked October 2026). They're starting points for a quote, not the only options.

Low volume (under 5,000 pages a month)

  • Ricoh IM C2011, A3 colour, 20 ppm
  • Xerox VersaLink C7120 / C7125, A3 colour, 20 / 25 ppm
  • Konica Minolta bizhub C251i, A3 colour, 25 ppm

No A3 needed? Look at A4 devices such as the Ricoh IM C320F (32 ppm) or Konica Minolta bizhub C3321i (33 ppm). Our low volume list has more.

Medium volume (5,000 to 20,000 pages a month)

  • Canon imageFORCE C3130 / C3135, A3 colour, 30 / 35 ppm
  • Konica Minolta bizhub C301i / C361i / C451i, A3 colour, 30 / 36 / 45 ppm
  • Kyocera TASKalfa MZ3501ci / MZ4001ci, A3 colour, 35 / 40 ppm

Mostly mono? The Konica Minolta bizhub 451i (45 ppm) is a strong mono option. See our medium volume list.

High volume (over 20,000 pages a month)

  • Canon imageFORCE C3150, A3 colour, 50 ppm
  • Xerox AltaLink C8155 / C8170, A3 colour, 55 / 70 ppm
  • Ricoh IM C5511 / C6011, A3 colour, 55 / 60 ppm

Very high volume? Kyocera's Nova series reaches 105 ppm mono. See our high volume list.

Prices

Copier manufacturers don't publish UK lease prices, but published market guidance gives a useful range (checked October 2026):

Machine Lease guide Source
New desktop A4 colour about £22 a month Midshire
New mid sized floor standing A3 colour about £49 a month Midshire

On top of the lease you'll pay click charges, published at roughly 0.35p to 1.5p a mono page and 3.5p to 10p a colour page (Digital Office). Low volume machines usually sit near the desktop figure, medium volume near the mid sized figure, and high volume machines above it. Finishing options add to the lease.

Quick answers by office size

If you'd rather skip the finder, these rules of thumb cover most offices. They assume typical office printing; heavy users should size up.

  • 1 to 5 people: usually low volume. An A4 multifunction device is often enough unless you need A3.
  • 6 to 15 people: low to medium volume. A 20 to 30 ppm A3 colour machine suits most.
  • 16 to 40 people: medium volume. Look at 30 to 45 ppm, with finishing if you produce packs or reports.
  • 40 people and above: medium to high volume. Consider two machines on different floors rather than one big one, so a breakdown doesn't stop everyone.

Common sizing mistakes

  • Sizing for the busiest day. Size for a normal month with some headroom, not the one week a year you print the annual report.
  • Ignoring growth. If you're hiring, allow for it. Changing machines mid lease is expensive.
  • Paying for A3 you don't use. If A3 is a few pages a year, send them out.
  • Forgetting scanning. If you scan a lot, a fast single pass feeder may matter more than print speed.

Get quotes

Once you know the segment and speed, the next step is comparing quotes for that specification. Use the form on this page to tell us what you need and we'll put you in touch with suppliers who can quote.